FOR THEATRES, ARTS CENTRES AND ORGANISERS
Group bookings without the email chase and the spreadsheet.
First rolled out at Teatr Varsovia, then at Atlantis Theatre and Bravo!Teatr. A group enquiry lands in one list, gets its confirmation, the seating plan builds itself, the invoice goes out KSeF-ready.
- ~200group bookings a month, with no data re-typing
- 1 minfrom enquiry to confirmation — it used to take an hour
- 3 → 1three people on a spreadsheet — today one system
Numbers from the first rollout: Teatr Varsovia.
Two packages, one price list
Prices come from the same engine as the Builder: a lower end for standard connections, an upper end for non-standard ones. No “ask for a quote”. Prices are net.
GROUP BOOKINGS WITHOUT EMAILS
from PLN 16,200
4 modules · 17–33 days · upkeep from PLN 250/month
The whole path of a group booking, from the first email to the report for the funding body.
- Enquiry from the website, email or phone lands in one list with a status
- Confirmation for the group goes out on its own
- Seating plan builds itself from confirmed bookings
- Invoice from the booking, KSeF-ready, with a payment reminder
- Reminder before the event — without calling round
- Report for the funding body without counting by hand
STARTER: CONFIRMATIONS AND INVOICES
from PLN 11,300
2 modules · 11–21 days · upkeep from PLN 190/month
For a venue that wants to start small and below the direct-order threshold in most internal rules.
- One list of group bookings with confirmations
- Invoices from bookings, KSeF-ready
- Seating plan and reminders can be added later — same price list
Pick “Culture & events”, tick what you do by hand today — you get the price, the timeline and the process diagram in three minutes. No sales call.
How a public institution buys this
- Below the Public Procurement Act threshold (PLN 170,000 net from 1 January 2026) you buy under your own internal rules — usually a direct order or three quotes. Our systems fit within that everywhere.
- Every contract of a public institution goes into the Central Contract Register from 1 July 2026. Our prices are public anyway — in the Builder.
- KSeF applies to institutions exactly as to companies. An invoice for a school for a group booking is manual work today; we make it a click.
- The budget for next year is set in autumn. September to November is the window to put the rollout into next year's plan.
- We give you a request-for-quotation template — you have to write one anyway.
What we deliberately do not do
- We do not sell tickets — Evenea, Going, biletyna and box-office systems do that for a commission cheaper than we could build it. We connect to what you have.
- We do not do class sign-ups for arts centres — Luppo, strefazajec and LibrusGO handle that on a subscription. We do the part they do not: group bookings, invoices, the seating plan, the report.
- We do not promise grants. Digital Culture funds digitising collections, not office automation. If it fits into a larger infrastructure project, fine — but we do not build the sale on it.
Three venues, three stories
- Teatr Varsovia
From a single spreadsheet to a system that runs the whole process: bookings, customer data, payment, invoice and communication in one view.
- Atlantis Theatre
The seating plan is ready the moment the last booking arrives. Confirmations and invoices go out without the team, including evenings and weekends.
- Bravo!Teatr
Data is entered once, not into three places. The invoice is created from the booking in one click and is KSeF-compliant from the start.
Questions we hear first
- Do we need a tender?
No — below PLN 170,000 net you buy under your own internal rules. We give you a template request for quotation.
- Will this replace our ticketing system?
No. Tickets stay where they are. We take over what happens around group bookings: enquiries, confirmations, seating plan, invoices, reminders, reports.
- What about KSeF?
Invoices for schools and companies are issued from the booking and go to KSeF. You do not retype anything.
- How long does it take?
The starter package 11–21 working days, the full one 17–33. Thirty days of support after launch are included, plus a kill switch on every module.
- What if it does not work for us?
Every module has a kill switch — one click and you are back to working by hand. Nothing is lost.
Tell us what kind of venue you run
Two lines are enough: what you run and what you still do by hand. We reply within one working day with numbers from the same engine as the Builder.